HR & Recruitment Coordinator, Pacific Labour Facility
Company Overview
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Project Overview and Role

The Pacific Labour Facility facilitates seasonal and longer-term work opportunities for Pacific workers to Australia. It connects Australian employers with Pacific workers, supports the administration of the Pacific Labour Scheme and provides targeted support to the Seasonal Worker Program. The PLF is managed by Palladium and provides the backbone of Australia's future support for circular labour mobility in the Pacific under the direction of the Department of Foreign Affairs and Trade (DFAT). The PLF has been established as a trusted intermediary in connecting Australian employers with Pacific workers.

The HR and Recruitment Coordinator will provide support to the HR and Recruitment Manager in the provision of recruitment, performance management, induction, and other human resource functions to support the Pacific Labour Facility program (PLF).


Under the direction of the HR & Recruitment Manager, the HR and Recruitment Coordinator will:
  • Support all aspects of PLF program human resources in line with Palladium guidelines, DFAT policy, and Australian Employment Law;
  • Coordinate and support PLF recruitment processes, coordinate the recruitment of project personnel with program teams, provide proactive advice and updates to hiring managers, arrange interviews, prepare paperwork, manage accurate soft copy files, liaise with applicants before and after interviews;
  • Complete the due diligence process for all selected candidates and ensure all staff engaged by PLF fulfil DFAT and Palladium compliance requirements (child protection policy, reference checks, code of conducts, etc...);
  • Support the quality and compliance of staff on-boarding, staff performance management, leave management, compensation and benefit arrangement (insurance etc.) and off-boarding process;
  • Administer the probation review process for all new employees - regularly following up with line managers to ensure completion of reviews;
  • Assist with the coordination of the APA for all ARF staff in line with DFAT's APA requirements
  • Assist with internal training for PLF staff across all mandatory Palladium training courses and monitor completion progress across the project.
  • Ensure all personnel HR information is updated in Palladium HR systems;
  • Maintain up to date and thorough soft copy of HR files, ensuring safekeeping of classified information and documents;
  • Prepare HR reports including responding to Ad Hoc statistical data requests as required;
  • Other duties as may reasonably be required by HR & Recruitment Manager consistent with the incumbent's qualifications and experience.


The HR and Recruitment Coordinator will possess the following qualifications and experience:
  • Relevant HR or Business related qualification
  • Experience in a HR position, in an organisation of similar size and scale;
  • Experience in managing staff under the Aid Adviser Remuneration Framework (ARF) and associated benefits.
  • Strong experience coordinating recruitment processes, experience on bulk recruitment for project start up and on recruitment in provincial locations are an advantage;
  • Proven ability in handling multiple tasks effectively under heavy time and work pressure;
  • Proven ability to plan and manage schedules, files/database and working materials as well as to keep confidentiality of documents and information;
  • Strong interpersonal skills, including in a cross-cultural context;
  • Fluent in English (written and spoken).

Brisbane, Australia
Closing date:
24 January 2020