Procurement Manager - Pacific Labour Facility (PLF), Brisbane
Company OverviewPalladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and RoleThe Pacific Labour Scheme and the Seasonal Worker Program are two employment programs sponsored by the Australian government, which allow citizens of Pacific Countries to take up low and semi-skilled work opportunities with Australian employers in certain locations and industries.
The Pacific Labour Facility (PLF) facilitates the connection of Australian employers with Pacific workers for both these programs. The facility also provides continuous support to Pacific workers who are taking part in the programs. The PLF will act as trusted intermediary in connecting Australian employers with Pacific workers and in its partnerships with Pacific countries, the private sector and other stakeholders. The PLF is managed by Palladium on behalf of the Department of Foreign Affairs & Trade (DFAT).
The PLF is currently recruiting for the role of Procurement Manager. This position will be based in Brisbane and has been classified as a B2 position under the Aid Adviser Remuneration Framework (ARF).
Under the direction of the Deputy Team Leader, the Procurement Manager will:
- Maintain transparent, accountable procurement procedures which adhere to the Australian Commonwealth Procurement Rules.
- Receive and review procurement requests from the team, identifying additional specifications and other missing detail.
- Assist program staff in the preparation of clear specifications and scopes of services.
- Manage the tendering process for the procurement of all services and subcontract arrangements, ensuring this is managed in line with Palladium guidelines;
- Coordinate and monitor the delivery of ordered goods to ensure timely delivery and confirmation that received goods are in accordance with the agreed terms and specifications;
- Keep the relevant staff updated on the status of procurements, including estimated time of delivery and/or any changes which may affect delivery;
- Maintain accurate records of all procurement activities in an efficient filling system;
- Maintain a contracts database for all project contracts and agreements in coordination with the technical and finance teams;
- Evaluate and record vendor performance as required;
- Managing and monitoring procurement procedures and contracts;
- On an as-needs basis, review and provide recommendations for improvements to internal procurement processes within the program;
- Prepare progress reports of procurement activities on an as-needs basis;
- Monitor procurement risks and support the PLF in proactive risk management.
In order to be successful in your application you should possess the following:
- Relevant hands-on experience in procurement;
- Demonstrated strong understanding of the procurement cycle;
- Demonstrated strong analytical thinking and pro-active problem solving;
- Excellent organisational and computer skills especially with MS Word and Excel;
- Strong interpersonal skills;
- Strong written and verbal communication skills; and
- Fluency in English.
Desirable skills and experience:
- Education or training in procurement;
- Experience in conducting financial audits.
- Experience and understanding of procurement processes of the Australian Department of Foreign Affairs and Trade (Australian Commonwealth Procurement Rules).