Procurement Manager, Pacific Labour Facility
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and Role
The PLF facilitates seasonal and longer-term work opportunities for Pacific workers to Australia. It connects Australian employers with Pacific workers, supports the administration of the PLS and provides targeted support to SWP. The PLF is managed by Palladium and provides the backbone of Australia's future support for circular labour mobility in the Pacific under the direction of the Department of Foreign Affairs and Trade (DFAT). The PLF has been established as a trusted intermediary in connecting Australian employers with Pacific workers.
The Procurement Manager
will be responsible for the planning and coordination of all Program related procurement activities to assist in the management of the Pacific Labour Facility (PLF).
Under the direction of the Deputy Team Leader
, the Procurement Manager
- Maintain transparent, accountable procurement procedures which adhere to the Australian Commonwealth Procurement Rules (CPR's);
- Proactive management of internal and external stakeholders;
- Receive and review procurement requests from the team, identifying additional specifications and other missing detail;
- Assist program staff in the preparation of clear specifications and scopes of services;
- Manage tendering processes for major procurement initiatives;
- Ensure tendering process is delivered in accordance with the relevant rules, guidelines and process both internally and externally;
- Keep the relevant staff updated on the status of procurements, including estimated time of delivery and/or any changes which may affect delivery;
- Maintain accurate records of all procurement activities with the establish PLF Procurement filling system;
- Maintain a contracts database for all project contracts and agreements in coordination with the technical and finance teams;
- Manage PLF vendor performance across the program;
- Managing and monitoring procurement procedures and contracts;
- On an as-needs basis, review and provide recommendations for improvements to internal procurement processes within the program;
- Deliver regular progress reports of procurement activities; and
- Monitor procurement risks and support the PLF in proactive risk management.
Additionally, the Procurement Manager will also be responsible for:
- Maintaining the Forward Procurement Schedule (FPS);
- Delivery of program wide Procurement and Probity training;
- Managing the programs probity requirements and Procurement document repository;
- Advising on program and Procurement risk management;
- Benefit delivery tracking and reporting; and
- Provision of commercial advice as required.
The Procurement Manager
will possess the following qualifications and experience:
- Minimum of 7 years of relevant hands-on experience in procurement, preferably with exposure to Government procurement practices
- Demonstrated strong understanding of the full procurement cycle;
- Demonstrated effective stakeholder engagement experience;
- Demonstrated strong analytical thinking and pro-active problem solving;
- Excellent organisational and computer skills especially with MS Word and Excel;
- Excellent interpersonal skills;
- Proven strong written and verbal communication skills; and
- Fluency in English.
Desirable skills and experience:
- Formal education or training in procurement or bachelor level degree in either business, project management or commerce;
- Proven ability to deliver robust training to diverse groups;
- Experience in conducting and responding to financial audits; and
- Experience of delivering complex procurement initiatives under the Australian Federal Governments CPR's.