Project Coordinator - Employer Support, Pacific Labour Facility - Brisbane
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Project Overview and Role
The Pacific Labour Facility (PLF) facilitates seasonal and longer-term work opportunities for Pacific workers to Australia. It connects Australian employers with Pacific workers, supports the administration of the PLS and provides targeted support to SWP. The PLF is managed by Palladium and provides the backbone of Australia's future support for circular labour mobility in the Pacific under the direction of the Department of Foreign Affairs and Trade (DFAT). The PLF has been established as a trusted intermediary in connecting Australian employers with Pacific workers.
The Projet Coordinator - Employer Support will provide support to Pacific Labour Scheme (PLS) approved employers throughout the recruitment process. This will involve liaising closely with employers, Pacific Island government representatives and the PLF team to coordinate logistics and scheduling for individual recruitment visits by employers to Pacific Island Countries. The Project Coordinator - Employer Support will tailor each recruitment visit to the needs of the employer, their recruitment requirements, and the country where recruitment will take place.
Under the direction of the Labour Mobility Demand Lead, the Project Coordinator - Employer Support
- Facilitate relationships between Pacific countries and the approved employers (AEs), to encourage strong partnerships between specific participating countries and industries which involve their area of comparative advantage, focussing on target locations and sectors.
- Act as focal point for in-country recruitment missions with the PLF Supply and Demand teams, and Australian employers to Pacific Island countries and Timor-Leste.
- Establish and maintain strong working relationships with DFAT (including DFAT Post) and other WOG stakeholders, in order to provide recruitment related services and advice.
- Provide specialised support to AEs travelling to PNG, to address the ongoing challenges faced in labour mobility participation. This may include working closely with stakeholders to maximise the benefits, and minimise the risks involved in PNG recruitment.
- Liaise with the PLF Industry Coordinators and Approved Employers to develop position descriptions for worker profiles and share with the in-country team to undertake the scoping for work ready pool applicants.
- Liaise with the PLF Communications Team to develop marketing materials specific to the individual countries and relevant industry sectors.
- Work with the Security and Risk Manager to identify and manage potential risks, minimise their impacts and solve issues that arise around employer visits to the Pacific and large-scale recruitments. This will include providing feedback around travel processes, as well as working with Engagement Managers and employers to ensure the recruitment process is efficient, effective and safe.
- In preparation for and throughout the employer recruitment visits:
- initiate conversations with Approved Employers, DFAT Post and LMEMs before visits, to determine objectives and desired outcomes of the visits.
- liaise with the Demand Team Lead and In-Country support team to develop and plan the itinerary for proposed travel locations.
- develop and circulate a concise detailed program itinerary, inclusive of a running sheet with detailed timings and locations for proposed meetings.
- organise flights, accommodation, security services, visa's, car rentals etc bookings.
- maintain communication and provide updates to all stakeholders.
- organise the Security Briefings with the PLF Security & Risk Manager and AEs and PLF staff as required.
- accompany the employers on the In-country recruitment trips to PNG and other Pacific Labour Facility associated countries
- maintain and update in-country visits calendar.
- report and record the outcomes, key decisions and recommendations resulting from in-country recruitment visits.
- Travel locally and internationally as required.
- Assist with the production and timely submission of all Demand team deliverables, including ongoing reporting and budget management.
- Other tasks as reasonably requested by the Labour Mobility Demand Lead.
To be considered for this role you must be able to demonstrate that you have:
- 5 - 10 years experience in stakeholder engagement, business development, project management, and customer service in a variety of industries.
- Excellent interpersonal and communication skills in the English language (written and verbal) including cross cultural experience.
- Strong understanding of labour mobility in the Pacific and its challenges (or ability to develop understanding).
- Strong understanding of Australian employer requirements, and the principles of recruitment (or ability to develop understanding).
- Experience working with donors and governments in the Pacific.
- Demonstrated experience in risk management.
- Flexibility to undertake frequent travel, including after hours and weekends.
- Unrestricted work rights in Australia and the eligibility to obtain visas for all participating Countries.