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Project Overview and Role
TASS is a responsive, demand driven technical assistance facility funded by the Australian Government through the Department of Foreign Affairs and Trade (DFAT), represented in Indonesia by the Australian Embassy in Jakarta. The TASS is expected to run from 16 January 2017 to 15 January 2020.
Assistance provided through TASS focuses on supporting Government of Indonesia efforts to address two key constraints in the education sector: the poor quality of teaching and learning in classrooms and schools, and persistent disparities (regional, socio-economic, gender, disability) that impact on student learning outcomes.
The TASS will contribute to meeting Government of Indonesia's needs through:
- The provision of rapid analyses designed to contribute to policy and/or practice improvement.
- Assisting the Government of Indonesia (GoI) in areas where short-term TA support is needed to complement and strengthen GoI capacity.
- Supporting the piloting of activities to test new strategies to improve the quality of teaching.
TASS will work with the two ministries responsible for education, the Ministry of Education and Culture (MoEC) and Ministry of Religious Affairs (MoRA), as well as the National Development Planning Ministry (Bappenas). It is anticipated that TASS will support up to 36 activities, an average of 12 in each year of the program. TA that DFAT will finance for GoI will be provided in response to GoI's expressed need.
TASS will also support DFAT in the coordination, delivery and oversight of its Education Sector Investment Program (ESIP). This support may take the form of contracting individual TA to provide technical and/or strategic advice to DFAT; the organisation and management of seminars, workshops and conferences; and delivery of learning and knowledge events. TASS currently seeking an Activity Manager who will provide leadership to and manage the technical and operational aspects of activities in coordination with the Australian Department of Foreign Affairs and Trade (DFAT) and the Indonesian Ministries of Education and Culture, Religious Affairs, and National Development Planning (Bappenas).
The duties of Activity Manager revolve around designing and managing technical, advisory and policy research activities, identifying technical expertise to implement activities, reviewing research and technical reports and related communications products/activities, and engaging in dialogue with key Indonesian officials to support uptake and use of research findings and technical advice.
In this role the Activity Manager will be supported by various advisers who bring strong Indonesian and international expertise in education policy development and implementation.
The Activity Manager will report to the Facility Director. Duties include:
- Supporting the full cycle of engagement with GoI within and around specified TASS activities through:
- Engaging in dialogue with GoI (independently or in collaboration with advisers) in advance, during, and after activities and identifying follow-on technical assistance needs to further progress improvement and reform agendas, and their implementation.
- Assisting the Government of Indonesia (GoI) to articulate technical assistance needs, and where required, prioritising requests for support.
- Leading and managing the design and implementation of research, technical assistance, and pilot activities in support of GoI priorities in ways that encourage GoI ownership, develops capacity, and provides encouragement, credibility or legitimacy to pursue reform; and supports achievement of gender and social inclusion outcomes.
- With the Planning and Quality Assurance Manager, planning and oversighting activity implementation for the sound management and delivery of activities, maintaining sight of required timeframes, key events and deliverable due dates (in line with established business processes). Coordinate closely with the operations team in monitoring activity budgets, preparing and managing recruitment and procurements.
- Seek to leverage the work of various TASS activities to continually further program outcomes.
- Directing contracted technical advisors/researchers in activity implementation, and undertaking adviser performance assessments at the completion of the activity.
- Coordinating activity-related clearances and approvals with DFAT management, as appropriate.
- In collaboration with other team members, and drawing on inputs of the TASS Education Specialists, quality assure the major outputs for each activity (e.g. technical reports, presentations, policy briefs, and working papers) to ensure they are technically sound, sufficiently cognisant of the policy and institutional realities of the prevailing environment, and clearly written.
- In collaboration with the TASS Monitoring and Evaluation Specialist, participating and contributing to monitoring and evaluation, including through contributing ideas on the strategic direction of the program and continual improvement of program policy dialogue and activity design and implementation.
- Supporting the brokering of dialogue and collaborative engagement between ministries, departments and levels of government.
- Engaging with the INOVASI program to develop and maintain understanding of INOVASI and identify and pursue opportunities to utilise INOVASI evidence and learnings in TASS activities. Liaise with other DFAT and development partner programs on areas of common interest.
- In collaboration with the TASS Communications Specialist, contributing ideas and content for information dissemination and learning events to promote uptake and use of the program's work.
- Supporting the Facility Director in strategic and overall work planning, in reporting on program activities to DFAT on a regular basis, and monitoring the broad program work plan.
- Supporting close coordination and communication between GoI, DFAT and the TASS management team.
- Other duties as may be reasonable requested by the Facility Director in line with the Activity Manager's role and experience.
RequirementsRequired Qualifications, Experience and Skills
- Advanced degree with significant experience in education settings or programs, or an equivalent combination of education and experience.
- Experience in project management and leading and managing project/activity design, implementation, reporting and monitoring and evaluation.
- Experience in managing consultants/advisors to produce useful outputs for government and coaching consultants/advisors where required on engagement with government.
- Excellent interpersonal skills, particularly in working with government officials, and ability to work independently and perform in a multi-cultural environment. Existing relationships with TASS government counterparts will be an advantage.
- Demonstrated ability to be flexible, think clearly and logically, plan and organise work to meet deadlines and work well under pressure in a multi-task environment.
- A positive attitude to work, a desire to strive for quality and a continual improvement focus.
- High degree of professionalism and sensitivity to confidential matters.
- Excellent written and verbal communication skills in Indonesian and English.
- Broad knowledge of the Government of Indonesia and an understanding of the Indonesia education sector.
- Knowledge of project / activity planning, design, implementation and evaluation in a donor funded environment.