Events Manager, Pacific Labour Facility (PLF) - Brisbane
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Project Overview and Role
The Pacific Labour Scheme (PLS) and the Seasonal Worker Programme (SWP) are two employment programs sponsored by the Australian government, which allow citizens of Pacific Countries to take up low and semi-skilled work opportunities with Australian employers in certain locations and industries.
The Pacific Labour Facility (PLF) facilitates the connection of Australian employers with Pacific workers for both these programs. The facility also provides continuous support to Pacific workers who are taking part in the programs. The PLF will act as trusted intermediary in connecting Australian employers with Pacific workers and in its partnerships with Pacific countries, the private sector and other stakeholders. The PLF is managed by Palladium on behalf of the Department of Foreign Affairs &Trade (DFAT).
The Events Manager
will be responsible for the organisation and facilitation of events that support and promote the activities of the Pacific Labour Facility. These events will range from semi-formal meetings to large-scale promotional events involving Australian government and industry representatives and visiting delegations from Pacific Island countries.
Under the direction of the Communications Lead
the Events Manager
- In consultation with DFAT and the Communications Lead, liaise closely with the leads of all PLF streams to establish and implement a program of events in support of the PLF's strategic goals.
- Work with stream Leads to identify opportunities for stakeholder engagement that increase awareness and the positive reputation of Pacific labour mobility amongst Australian employers, Pacific island communities, government stakeholders and the general public.
- Proactively engage with internal and external stakeholders to ensure all expectations of the events are clearly defined and achieved.
- Provide regular updates to the Deputy Team Leader and Communications Lead on the status of upcoming events.
- Liaise with the PLF Communications team to coordinate the marketing and promotion of events where required, including through the production and distribution of invitations, brochures, flyers, event agendas, speaker profiles and other relevant marketing materials.
- Oversee the delivery of all logistical requirements, including venue arrangements and catering, travel requirements of attendees where required, lists of participants, event schedules, budgets and risk assessments.
- In collaboration with the Operations Manager, engage suppliers and/or other selected vendors for logistics (accommodation, transportation, venue hiring, catering, equipment, and printing).
- Maintain financial records of all purchases related to the event, follow all relevant operational processes regarding procurement of goods and services.
- Provide formal and informal reports of events, evaluate challenges and effectiveness of materials, and collate feedback from attendees/DFAT to incorporate into future events.
- Contribute to the development of PLF reports and plans.
- Develop PLF Event Management Processes to outline;
- Communication and stakeholder consultation guidelines
- Key contacts from relevant partners/suppliers/media (if applicable)
- Rates for frequent suppliers
- Post-Event Report Template
- Other tasks as requested by the Communications Lead.
The Events Manager will possess the following qualifications and experience:
- A relevant degree in the area of event management
- Relevant work experience in planning and facilitating large scale events at a high level
- Experience working with teams working remotely, ability to work autonomously and coordinate all relevant parties.
- Demonstrated experience in working to deadlines and managing competing priorities.
- Experience managing high-level Australian Government events, preferably at a Ministerial level
- Experience coordinating visiting delegations
- Experience working in the Pacific