Logistics and Procurement Manager, Education Pathways to Peace - Cotabato City
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Project Overview and RoleProject
Education Pathways to Peace in Mindanao (Pathways) is a $90 million Government of Australia investment to improve the delivery and quality of education in conflict-affected areas of Mindanao. Pathways intends to contribute to peace-building by addressing inequity and disparity in participation and performance in basic education. The Program will focus on supporting improvements in the participation and performance of learners at the early grade levels (Kindergarten to Grade 3), in teacher education and development, and in the development of context-appropriate curriculum.Role
The Logistics and Procurement Manager is accountable for:
- The maintenance, sanitation, and compliance of the Program office and vehicles to Palladium and DFAT policies.
- Arranging and coordinating all travels and accommodation of program staff, activity participants, partners, and office visitors.
- Planning and coordination of procurement activities.
- Oversee the day-to-day operations of the office by ensuring that all program staff are following the program's workplace safety and sanitation procedures and regulations;
- Maintain a filing system that will provide historical records of business correspondence, travels, requests, and utilities;
- Prepare a monthly report of office supplies utilization and requisition for approval and payment by the Finance Manager;
- Maintain office efficiency by introducing and implementing office systems, layout, and procurement of equipment;
- Monitor, identify, and schedule routine maintenance of the program office facilities and vehicles;
- Arrange and coordinate the travel and accommodation of program staff, activity participants, partners, and office visitors using Palladium corporate travel system;
- Maintain transparent, accountable procurement procedures which adhere to the Australian Commonwealth Procurement Rules;
- Receive and review procurement requests from the team, identifying additional specifications and other missing detail;
- Manage the tendering process in accordance with Palladium procurement guidelines and process including; preparing request for tender documentation; advertising; short-listing submissions; chairing / managing the tender evaluation process; undertaking the financial evaluations and ensuring value for money; negotiations and contracting with preferred tenderer;
- Uphold Palladium's policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed;
- Evaluate and record vendor performance as required including, reliability, quality, price, delivery of goods/services against the concluded contract and the Programs best interests.
- On an as-needs basis, review and provide recommendations for improvements to internal procurement processes within the program;
RequirementsQualifications and Experience:
The Logistics and Procurement Manager
will possess the following qualifications and experience:
Required skills and experience:
- Relevant hands-on experience in logistics and procurement
- Demonstrated strong understanding of the procurement cycle and can work under considerable pressure
- Demonstrated strong analytical thinking and pro-active problem solving
- Excellent organisational and computer skills especially with MS Word and Excel
- Excellent interpersonal skills and has ability to work effectively with others particularly in cross-cultural and fragile environment
- Proven strong written and verbal communication skills
- Willing to be based in Cotabato City
Desirable skills and experience:
- Education or training in procurement
- Experience in conducting financial audits
- Experience and understanding of procurement processes of the Australian Department of Foreign Affairs and Trade (Australian Commonwealth Procurement Rules).